Has anyone had any success in Archiving Story Maps?

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09-15-2017 06:57 AM
AngelaGibson
New Contributor III

How do University site license coordinators handle student projects after they graduate? We have many students using ArcGIS Online and Story Maps as part of the thesis research, and we need to know if there is a standard practice for archiving their data and Story Maps after they graduate. 

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OwenGeo
Esri Notable Contributor

Hi Angela -- good question!

What do you mean or expect by the word "archived" in this context? Do the stories need to be deleted/taken down? I'd imagine many students would like to have their work remain online after graduation so they could easily link to story maps from resumes or show them at job interviews.

Story maps are dynamic, interactive products that lose their value if they are no longer available online in their original form. I would suggest trying to keep students' final project story maps active, if possible. If students' accounts need to be retired when they graduate their stories could be transferred to an administrator account in the university organization so they could remain active.

Some other ideas:

  • Story Map Journals can be printed or exported to PDF, but of course all of the interactivity of a story map is lost when it's converted to a static format.
  • Students could create narrated screencasts of a story map and the video could serve as a way to archive the story map.
  • Datasets and maps that were used to publish maps for a story map can be saved as file sources like CSVs, MXDs, GDBs, SHPs, APRXs, etc.
Owen Evans
Lead Product Engineer | StoryMaps

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3 Replies
OwenGeo
Esri Notable Contributor

Hi Angela -- good question!

What do you mean or expect by the word "archived" in this context? Do the stories need to be deleted/taken down? I'd imagine many students would like to have their work remain online after graduation so they could easily link to story maps from resumes or show them at job interviews.

Story maps are dynamic, interactive products that lose their value if they are no longer available online in their original form. I would suggest trying to keep students' final project story maps active, if possible. If students' accounts need to be retired when they graduate their stories could be transferred to an administrator account in the university organization so they could remain active.

Some other ideas:

  • Story Map Journals can be printed or exported to PDF, but of course all of the interactivity of a story map is lost when it's converted to a static format.
  • Students could create narrated screencasts of a story map and the video could serve as a way to archive the story map.
  • Datasets and maps that were used to publish maps for a story map can be saved as file sources like CSVs, MXDs, GDBs, SHPs, APRXs, etc.
Owen Evans
Lead Product Engineer | StoryMaps
EricShreve
Occasional Contributor II

Hey Angela

A solution to this would possibly be to use the AGOL Assistant Tool GitHub - Esri/ago-assistant: A swiss army knife for your ArcGIS Online and Portal for ArcGIS account... Basically it allows you to copy story maps and rename in a folder in AGOL. I have been doing this for the past month for a weekly briefing journal that I have been configuring for the governor. I was told by leadership to leave the applications running because someone may access one of them again a couple months down the road.

AngelaGibson
New Contributor III

Hi Eric, 

Thanks for the tip!  I'm especially hopeful that it makes the process of moving StoryMaps and their accompanying data between portals and organizations easier!

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